End-to-end clinical placement management for health education programs—location groups with inherited affiliation agreements, automated scheduling that respects unit capacity, HealthTasks Agents that propose placement changes for coordinator approval, AI-assisted compliance review, student self-scheduling, and calendar subscriptions for Apple, Google, and Microsoft. Compare clinical placement software in the CEM Benchmark.
Platform capabilities
Location Management
Organize your clinical site network with detailed location profiles, unit-level capacity limits, and real-time availability—so coordinators always know which sites can accept students and how many slots remain.
Location Groups
Group hospitals under a parent division—such as a health system region—so member sites inherit one affiliation agreement, stay eligible together, and can be managed as a network instead of one-off records.
Affiliation Agreements
Upload and track affiliation agreements on an individual site or on a location group. Member hospitals inherit the parent agreement. Monitor expiration dates, keep the current file on record, and only place students at sites with an active, unexpired affiliation.
Flexible Scheduling
Build schedules with infinite flexibility: date ranges, start and end times, days of week, recurring patterns, one-off overrides, and exceptions. Configure any rotation structure your program requires without workarounds.
Automated Scheduling
Suggest Assignments drafts track placements for unassigned students across classrooms. Matching is rules-based: it balances students across tracks, never exceeds date-aware unit capacity, and can require student compliance and a compliant preceptor on the track. Review the proposal, then confirm—nothing is saved until you do.
Agent Actions
HealthTasks Agents can run placements end to end: create sites and location groups, attach affiliation metadata, open units and schedule tracks, and match unassigned students and preceptors to nearby affiliated sites. Every write lands as an approval card—coordinators review and apply, or dismiss, before anything changes.
Student Self-Scheduling
Let students select from available placement slots within program rules—capacity limits, prerequisites, and coordinator approval workflows included. Reduce email back-and-forth while keeping full oversight.
Compliance Document Management
Centralize immunizations, background checks, certifications, site-required paperwork, and student compliance packets. Upload tracking, expiration alerts, and status dashboards keep coordinators ahead of deadlines.
AI Approve / Reject
AI reviews submitted compliance documents against your program requirements and recommends approve or reject with clear rationale. Coordinators get a fast first pass—focus on exceptions instead of reading every upload.
Rotation & Roster Calendars
Calendar views for all rotations, classrooms, and cohort rosters. See who is placed where, which units are staffed, and how schedules align across your program—in one unified calendar experience.
Calendar Subscriptions
Students, preceptors, and faculty subscribe to schedules via Apple Calendar, Google Calendar, or Microsoft Outlook. Rotations and roster changes sync automatically—everyone stays on the same page.
REST API access
Issue site-scoped API keys so hospitals work in their own systems—pull who is coming with clearance, and read or update unit capacity—without another portal. Included on all plans. Learn more or view API docs.